BYLAWS: JERSEY CITY BREW CLUB

Ratification Date: August 28, 2019

ARTICLE ONE: Organization

Section 1: Name

The name of this organization shall be the JERSEY CITY BREW CLUB.

Section 2: Purpose

  • The purpose of the JERSEY CITY BREW CLUB shall be to encourage all members:
    • To mature as brewers and beer enthusiasts;
    • To promote the dissemination of knowledge in the art of brewing;
    • To encourage and reward individuals dedicated to the brewing arts;
    • To educate beer connoisseurs in identifying the components of beers;
    • To foster the responsible use of the products of our craft; and
    • To celebrate the fruits of our labors. 

ARTICLE TWO: Government

Section 1: Supreme Law

  • All legislative and executive powers shall be given to and controlled by the Board of Directors.
  • The Board of Directors shall consist of all elected officers of this club.

Section 2: Elected Officers

  • The elected officers of this club shall be:
    • President
    • Vice-President
    • Secretary
    • Events Chair
    • Technology Chair

Section 3: Term of Office

  • All offices shall be held for a period of one year, commencing at the meeting following elections as outlined in Article Five, and terminating one year later.

Section 4: Removal from Office

  • Any officer missing three Board of Directors meetings and/or six membership meetings during his/her term of office, without reasonable excuse, shall be removed from office and replaced as soon as possible.
  • A reasonable excuse shall be determined by the Board of Directors.
  • Any officer, as determined by a majority of the Board of Directors, found not performing his/her duties, may be removed from office, subject to the approval by a majority vote of the membership at the next membership meeting following a report from the Board of Directors to the membership.

Section 5: Vacancy of Office

  • Any interim vacancy on the Board of Directors shall be filled by appointment by the Board of Directors, subject to the approval by a majority vote of the membership at the next membership meeting following the vacancy.
  • In the event the membership votes down the appointment by the Board of Directors, there will be open nominations for the vacant office and an election held at said membership meeting to fill the vacancy.

Section 6: Returning of JERSEY CITY BREW CLUB Property

  • All elected officers and any members, upon completion of their term in office or assignment, shall return to the JERSEY CITY BREW CLUB any and all papers, documents, and property deemed to be important to the operation and history of, and belonging to, said club.
  • Failure to comply may result in expulsion from the club and civil action if deemed necessary. 

ARTICLE THREE: Duties of Elected Officers

Section 1: President

  • Shall preside at all meetings of the Board of Directors, General Membership and other club related events as needed.
  • Shall plan meetings, arranging for topical discussions, demonstrations or guest speakers.
  • Shall act as the principal point-of-contact between the Jersey City Brew Club and the American Homebrewers Association, other homebrew clubs, businesses, and organizations.
  • Shall assist in the execution of committees and be responsible for directing and advising committees formed by the Board of Directors and coordinate committee activity with other functions of the club.
  • Shall create committees and coordinate the efforts of all Standing Committees.
  • Shall,along with the Vice President, act as Treasurer for the club. These responsibilities are included but not limited to:
    • Reviewing and reporting the financial records of the club on a regular basis
    • Maintaining bookkeeping records of club income and expenses
    • Receiving and depositing income
    • Disbursing funds and payments

Section 2: Vice-President

  • Shall, in the absence of the President, fulfill all duties as described in Article III Section 1.
  • Shall assist in the execution of committees and be responsible for directing and advising committees formed by the Board of Directors and coordinate committee activity with other functions of the club.
  • Shall share responsibilities as Treasurer with the President, as detailed in the Article III Section 1.
  • Shall render a statement of the condition of the finances of the club to the Board of Directors upon request, and an annual report to the club as a whole at the general meeting prior to the Nomination Meeting.

Section 3: Secretary

  • Shall act as principal point-of-contact for all outside notices, including developing press releases and contacting media outlets.
  • Shall present to the Board of Directors at their meetings all relevant communications addressed to the club.
  • Shall, in a timely manner, provide accurate minutes of each regular meeting to the general membership.
  • Shall maintain the membership list of dues and non-dues paying members.
  • Shall maintain a record/possession of club property, including, but not limited to: brewing equipment and ingredients, books, and administrative materials.
  • Shall publish a newsletter at a minimum of 6x a year (be it physical or electronic) to the membership.

Section 4: Events Chair 

Shall coordinate events for the club including but not limited to; brewery visits, homebrew conferences, educational events, workshops, and group brewing events..

Under the direction of the President, is responsible for the promotion and education of the club; arranging for educational programs such as peer and guest speakers, videos, books , workshops, Q&A sessions, etc…

Shall maintain the official Club calendar (current and the next 12 months) with regard to club events.

Section 5: Technology Chair

Shall manage the club website and enable the Board of Directors to post events, maintain the official club calendar and other related items.

Shall ensure the club is up-to-date with technology trends as they relate to club interests.

Shall enable the club to use technology for remote speakers and guests as needed

ARTICLE FOUR: Quorums

Section 1: Quorum Definition

  • A voting quorum at a membership meeting shall be no less than ten percent (10%) of the paid membership as reported by the Secretary.

ARTICLE FIVE: Election of Officers

Section 1: Eligibility

  • Any person who has been a paid member for at least six (6) months and is in good standing with this club may run for an elected office.

Section 2: Nominations

  • Nominations will open at the March membership meeting. The method of collecting nominees’ names shall be done at the discretion of the President or whoever is chairman at those meetings. Names of nominees shall be distributed to the membership at large via social media channels, such that members not in attendance at the nomination meeting can understand who the nominees are

Section 3: Balloting

  • A secret ballot election shall be held at the April  membership meeting, known as The Election Meeting. Only current dues-paying members may vote. Ballots will be created before the Election Meeting and distributed to dues paying members. Each nominee may make a short speech, whereupon each position will be voted upon. The secretary will tally the votes and announce the winners. 

ARTICLE SIX: Installation of Officers

Section 1: New Officers

  • Newly elected officers shall assume their duties directly after the end of the membership meeting whereupon they were elected. The outgoing officer should inform the new officer of responsibilities to the best of their ability.

Section 2: Officers Filling Vacancies

  • Any officer filling a vacancy shall be installed at the meeting at which the membership voted its approval.

ARTICLE SEVEN – Order of Business

Section 1: Membership Meetings

  • Membership meetings shall be held once per month at a time and location determined by the Board of Directors.
  • Membership meetings may be suspended or rescheduled by decision of the Board of Directors if necessary, or if low attendance is expected.
  • Upon arrival all regular members and guests must sign in with the Secretary.
  • The order of business at membership meetings shall be as follows:
    • Club business
    • Member concerns
    • Competitions
    • Education opportunities

Section 2: Board of Directors Meetings

  • Shall occur at least once a quarter
  • Shall include a majority of officers

ARTICLE EIGHT: Membership

 Section 1: Membership

  • Membership is unlimited and open to any individual person interested in the advancement of zymurgy, and who will support the charter and basic policies of this club, subject only to compliance with the provisions of the Bylaws.
  • Members are not required to create or consume alcoholic beverages .
  • Only members of the club shall be eligible to participate in its business meetings, or serve in any of its elective or appointed positions.
  • Membership is not required to attend general meetings.
  • Provide a support base from which the Board of Directors can form action committees.
  • Provide guidance and assistance to the Board of Directors on issues that are within the purview, charter, and function of the club.
  • Provides an opportunity to give feedback on issues and concerns that need to be brought to the attention of the Board of Directors. Members wishing to present ideas to the Board for consideration should do so in writing.

Section 2: Eligibility

  • All persons of legal age to consume alcoholic beverages in the state of New Jersey are eligible for membership.
  • Membership in this club shall be available without discrimination.

Section 3: Dues

  • Annual dues shall expire on and become due in January of each year
  • If payment of dues in full  is not received by January 31 the member shall cease to be current and all benefits, rights and privileges

Section 4: Membership Privileges

  • Regular members, as described by Article VIII, Section 1, are provided the following:
    • Unlimited access to the club forum and website.
    • Access to regular club meetings and functions.
    • Access to club special events
    • Access to club-owned communal equipment and resources
    • Voting rights as described in Article V

Section 5: Member Guests

  • Regular members in good standing are permitted to bring guests to club sponsored events.
  • Guests shall have no voting rights in regards to club business.
  • Members shall be responsible for the conduct of their guests.

Section 6: Acceptance

  • A criterion for membership is submission of a written or electronic application to the Jersey City Brew Club, written agreement of the Jersey City Brew Club Rule of Conduct as attached and incorporated herein and payment of annual dues. Upon acceptance, contact information will be recorded in the member roster. 

Section 7: Website Policies

  • The Jersey City Brew Club website resides at https://www.jerseycitybrewclub.com
  • Use of the Jersey City Brew Club website and any forums, including, but not limited to, Slack, are restricted to regular members in good standing and their guests.
  • Usernames must include your real name. First and last is recommended, however in the interest of privacy a minimum of first name and last initial, or the use of a well known “nickname”, is required.

Section 8: Suspension and Expulsion for Cause

  • Any member may be suspended or expelled from membership upon a showing of willful disregard of these Bylaws, Rules of Conduct, or other actions detrimental to the Jersey City Brew Club in any way, as determined by a majority vote of the Board of Directors.
  • The charges against the member will be considered at a regular Board of Directors Meeting or a Special Meeting called for that specific purpose. The member will be notified of the charges and date, time and place of the meeting. The member may appear and respond to the charges.
  • The decision of the Board of Directors shall be final.
  • No refund of dues will be issued to any member who is suspended or expelled.

Section 9: Reinstatement

  • A suspended or expelled member, or one who has resigned with disciplinary action pending, may be returned to full membership upon written application and with a unanimous approval vote of the Board of Directors and payment of current dues.

ARTICLE NINE: Amendments

Section 1: Resolutions

  • From time to time it may be necessary to modify this Constitution and By-Laws. The procedure shall be as follows: 
    • Any individual, or committee, or the Board of Directors may write a resolution to modify this Constitution and By-Laws. It shall include the reason for the change, the location where the change will occur, and what the change will be.
    • If an individual member has drafted a resolution, he/she may present it to the Board of Directors for presentation to the membership or bring it to a membership meeting for presentation to the membership. The purpose of presenting it to the membership is to inform them about it.
    • After presentation the membership shall vote on whether or not to accept the resolution for consideration. A majority of paid members present at the meeting is required for the resolution to be adopted.
    • The resolution shall be circulated by the Secretaryafter the initial membership approval.

Section 2:. Effective Date

This Constitution and By-Laws shall be considered in effect when approved by at least a majority of the dues paying members present at the membership meeting where this document is put to a vote. 

Jersey City Brew Club Rules of Conduct

  • All members and guests shall agree to abide by the rules of conduct at every club event. 
  • Members must be the legal drinking age for the State of New Jersey
  • All laws of the federal, state, and local regulatory bodies for the consumption and production, distribution and use of alcohol apply to all members at all meetings and events
  • Events for the meeting will occur as outlined in the Bylaws
  • Members will respect the property, rules and staff of the host meeting site, before, during and after any club meetings or events. Any member who appears to be alcohol impaired, when asked, will surrender their keys and arrangements for a ride or designated driver will be made.
  • Members exhibiting violence, abusive language, intoxication, or unbecoming/unruly conduct during club meetings or events will be expelled from the function and subject to further punishment as deemed necessary by the Board as outlined in the Bylaws.
  • Samples are to be consumed only within the meeting room. At the conclusion of each meeting, all beverages (in glasses, growlers, bottles, pitcher, or any other container) must be consumed, sealed or disposed of prior to leaving the meeting room.
  • Failure to comply with the Rules of Conduct will constitute a review of membership and may result in temporary suspension of membership or privileges, expulsion, or in the case of damage, restitution, as defined by the Bylaws.
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